Robocopy is creating exact mirror of location. There are two important things you must set - Source and Target. If using mirror, target is modified to match the source. So if you delete something from source, it will be deleted in target, if you modify something in source, it will be modified in target... So that is why I dont see a schedule as problem - it will just check source and target forlders and if there was no change, it will skip files, so it wont slow down your pc. There is also switch /MOT:m, which will force running robocopy ever m minutes, but I never used it. Also you could be interested in trying /MON:n, which is looking for changes (for example setting n to 2 will only run robocopy in case there were two changes made to source folder) About icons, you are right, they are taken from desktop folders in documents and settings and there isnt way to include third location - you must workaround by using (for example) mirror.